House Managers Network

Personal Assistant/Estate Manager

As the Personal Assistant / Estate Manager, you will provide administrative support to the CEO with both company and personal matters. An ideal candidate should have experience in handling a wide range of executive level Personal support functions, must be exceedingly well organized, and must be able to function effectively in a variety of roles within a dynamic environment with minimum supervision.

What You Will Be Doing

  • Primary role is to ensure CEO’s time is maximized for business success by providing highly effective support.
    • Assist CEO with personal items/requests to include a variety of functions such as assistance with managing household staff, property maintenance/repairs, personal travel/holiday arrangements, family event planning/support duties, vendor coordination & payments, running errands and managing deliveries.
    • Provide high-level administrative support to CEO and occasionally other executives
    • Manage CEO’s overall schedule to including follow-ups, appointments, commitments, travel and some personal items.
    • Be highly responsive to requests, work quickly and effectively with minimal supervision including being responsive after hours and on weekends as needed.
    • Arrange meetings and conference calls (including coordinating all meeting logistics, developing agendas, catering and meeting materials, etc.)
    • Arrange travel, transportation and housing including detailed travel itineraries and travel tracking
    • Maintain proper written reports on status projects, complete tasks quickly and with little to no error, and apply critical thinking to resolve issues.
    • Handle CEO’s office meals, maintain office organization and cleanliness.
    • Manage expenses, assist with cost control initiatives and work with accounting department to process payments or other financial packets for CEO
    • Must handle confidential information with discretion and professionalism at all time
    • Provides a bridge for smooth communication between CEO and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.

What You Need for this Position

  • College degree REQUIRED – Business, Education or writing background
    • 4+ years Personal Assistant within an office environment
    • Estate Management
    • Project Management
    • Bilingual Spanish
    • Accounting and cost containment
    • Vendor Management (contracts)
    • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
    • Travel Coordination
    • Outstanding verbal and written communications skills.
    • Excellent customer service skills, organizational skills
    • Detail Oriented


Please apply if you feel you fit the criteria.

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